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§ 751. CalGang Database User Terms and Account Security.

11 CA ADC § 751Barclays Official California Code of Regulations

Barclays California Code of Regulations
Title 11. Law
Division 1. Attorney General
Chapter 7.5. Department of Justice Regulations for the Fair and Accurate Governance of the Calgang Database
Article 3. Access to the Calgang Database, Admission, and Dissemination of Intelligence
11 CCR § 751
§ 751. CalGang Database User Terms and Account Security.
Currentness
(a) A User may search for information contained in the CalGang database by conducting a query. The User shall document the reason for their query in the CalGang database before a query may be conducted.
(b) Node Agencies or User Agencies that enter information into the CalGang database are responsible for ensuring compliance with these regulations. All queries and entries in the CalGang database create a detailed activity log which the Department may audit at any time. If upon reviewing this log, the Department determines that any queries were conducted or entries were made in violation of these regulations, the Department shall take action pursuant to section 757.4.
(c) Each User Agency shall identify at least one person as the point of contact and report the point of contact to its Node Administrator and the Department.
(1) The point of contact shall help facilitate training requests, retrieval of source documents, and any updates or changes to the CalGang database.
(2) Any time a User Agency changes its point of contact, it shall notify its Node Administrator. The Node Administrator shall notify the Department within 30 calendar days from the date it received notice from the User Agency to report the new contact information.
(3) Node Administrators shall not delegate account creation to a point of contact.
(d) A Node Administrator is responsible for the prompt deactivation of accounts within its Node. An account shall be suspended or revoked if account privileges are no longer applicable to a User's employment duties, the User's level of access has been changed, and/or the User is separating or has separated from employment with the User's Agency.
(1) A User Agency shall inform its Node Administrator, or the Department if the Node Administrator is unavailable, of a change in a User's employment duties, level of access, and/or separation within 30 calendar days of the date of the change in a User's employment duties, level of access, and/or separation.
(2) A Node Administrator, Node Administrator's Designee, or the Department shall suspend or revoke the account within seven calendar days after receiving the notice of the change in a User's employment duties, level of access, and/or separation.
(e) Any User account that has been inactive for 90 calendar days shall be suspended. Up to 180 calendar days following a suspension under this subdivision, a User may submit a written request to the Node Administrator to reactivate the User's account. Upon reinstatement, the User shall take a recertification exam. If the User's account has been inactive for one year or more, the User shall be retrained before their account can be reinstated.
(1) Exceptions shall be made to subdivision (e) for Users who take an authorized leave of absence. The User or User Agency shall notify the Node Administrator in writing within 30 calendar days from the date the leave of absence commences.

Credits

Note: Authority cited: Section 186.36, Penal Code. Reference: Section 186.36, Penal Code.
History
1. New section filed 10-22-2020; operative 10-22-2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 43). Transmission deadline specified in Government Code section 11346.4(b) extended 60 calendar days pursuant to Executive Order N-40-20. Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-66-20.
This database is current through 6/21/24 Register 2024, No. 25.
Cal. Admin. Code tit. 11, § 751, 11 CA ADC § 751
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