The judicial officers of the court shall, from time to time, upon call of the Presiding Judge, hold meetings to provide information, discuss problems, obtain approval of the bench when required by court rule, resolve problems of the court, and discuss any other matters relating to the overall functions of the court. A written agenda shall be prepared by or at the direction of the Presiding Judge and shall be distributed in advance of the meeting. Written minutes of the meeting shall be prepared. Regular monthly meetings of the judges and commissioners shall be held, except in the months of July and August. A special judges' meeting may be called at the written request of ten (10) judges when presented to the Presiding Judge. Any judge may place an item on the agenda of a regularly scheduled meeting by request in writing not less than five (5) days prior to the meeting.