A. When a letter or other writing is received by the court administrator, a judge, or any other court employee which appears in any way to seek some relief from a sentence but which is not in the form of a petition for post-conviction relief, the writing will be referred to the office of the clerk of this court. When such a writing is received by the clerk from the court administrator, a judge, or any other court employee, the clerk shall return the writing to the defendant. Copies of Criminal Forms V and XXV, Rules of Criminal Procedure, shall also be sent with the writing to the defendant with a letter explaining that the relief sought in the writing will be considered only if the forms are properly completed and returned and that the letter or writing may be attached to Form XXV.

B. Upon receipt, post-conviction relief forms are to be immediately forwarded to the presiding judge. When a case is on appeal, the clerk shall also forward copies of such forms to the appellate court in accordance with Rule 32.4(b), Arizona Rules of Criminal Procedure. The presiding judge shall appoint counsel, if necessary, and send a copy of such completed post-conviction relief forms to that counsel.