The names of the nominees, listed in alphabetical order, shall be delivered to the appointing official(s) as directed by the Chair. The Chair shall promptly inform the public of the names of the nominees. To facilitate the appointing official's selection, the Commission file concerning each nominee shall be provided when the names are delivered. Notes made by a Commissioner for the Commissioner's individual use, including those that form the basis for the Commissioner's oral report to the Commission, will not be included in the Commission file and may be discarded by the Commissioner after their reference value has been served.