(a) In the Superior Court. If the final disposition of a case occurs in superior court, the clerk must complete the disposition form and forward it to the Department of Public Safety's central state repository. The clerk must retain a copy of the completed disposition form in the court's file.

(b) In a Limited Jurisdiction Court. If the final disposition of a case occurs in a limited jurisdiction court, the magistrate must retain the disposition form until the clerk has transmitted the record on appeal or the time for an appeal has expired. If the clerk has transmitted the record on appeal, the magistrate must forward the disposition form to the court where the appeal is pending. If the time for appeal has expired and no timely notice of appeal was filed, the magistrate must forward the disposition form to the Department of Public Safety's central state repository.