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Rule 4.2. Electronic Filing

Arizona Revised Statutes AnnotatedRules of Civil Appellate ProcedureEffective: September 1, 2019

Arizona Revised Statutes Annotated
Rules of Civil Appellate Procedure (Refs & Annos)
Part I: General Provisions
Effective: September 1, 2019
Arizona Rules of Civil Appellate Procedure (ARCAP), Rule 4.2
Rule 4.2. Electronic Filing
(a) Generally. A party filing a document electronically must ensure that the filing complies with the provisions of this Rule, and that the document is complete and readable.
(b) Portal. An attorney or a party must properly register on an appellate court's electronic filing portal before electronically filing a document. The portal may require payment of a fee in conjunction with an electronic filing.
(c) Format. A document filed electronically that contains text, other than a scanned document image that is submitted under this Rule, must be in a text-searchable .pdf, .odt, or .docx format. A document may not exceed the size limits allowed by the portal, but it may be broken up into multiple documents to accommodate such a limit. A filer may scan and file a document that requires a notary if the scan contains the notary's signature and stamp or seal. A party may file an official record of a court or government body if the scanned copy contains the court or body's official stamp or seal of authenticity. A party may satisfy a court rule that requires the attachment of a document or exhibit by electronically attaching within the same submission either a scanned image or an electronic copy in an approved format.
(d) Bookmarks. A document filed electronically with the appellate clerk may include bookmarks, and appellate courts encourage their use. A bookmark is a linked reference to another page within the same document. A document reference that is incapable of bookmarking may be made accessible by a hyperlink.
(e) Hyperlinks. A document filed electronically with the appellate clerk may include hyperlinks, and appellate courts encourage their use. A hyperlink is an electronic link in a document to another document, or to a website. Material that is not in the official court record does not become part of the official record merely because it is made accessible by a hyperlink.
(f) Signature and Authorization.
(1) Signature. All electronic filings must be signed. A person may sign an electronically filed document by placing the symbol “/s/” on the signature line above the person's name. An electronic signature has the same force and effect as an ink signature on paper.
(2) Authorization. The appellate court will treat a filing that uses a person's registration information as a filing made or authorized by that person.
(3) Filings by Multiple Parties. A person electronically filing a document containing more than one signature--such as a stipulation--may sign on behalf of other parties only if the person has actual authority to do so. The person may indicate such authority either by attaching a scanned document confirming that authority and containing the signatures of the other persons who have authority to consent for such parties; or, after obtaining a party's consent, by inserting “/s/ (name) with permission” as the electronic signature of any non-filing party.
(g) Time of Filing. An electronically filed document will be deemed filed on the date and time that it is received by the appellate clerk, as shown on an email notification from the portal or as displayed within the portal.
(h) Electronic Distribution by an Appellate Clerk. An appellate clerk may electronically distribute appellate court documents to a party's or person's attorney of record. An appellate clerk also may electronically distribute documents to a self-represented party that has filed a completed and signed Form 5, which provides that party's email address and the party's written consent to electronic distribution at that email address. Electronic distribution of documents by the appellate clerk is complete when the documents are transmitted by an appellate clerk to the email address provided to the appellate clerk.

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Added Sept. 2, 2014, effective Jan. 1, 2015.
17B A. R. S. Civil Appellate Proc. Rules, Rule 4.2, AZ ST CIV A P Rule 4.2
Current with amendments received through 08/15/2020.
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