(1) All Court Reporters and Records Managers. It shall be the responsibility of all court reporters and records managers employed in any capacity by this court to be aware of and comply with all provisions of this rule. All court reporters, including per diem or contract reporters, and records managers shall keep the Clerk of the Superior Court and the Superior Court Administrator advised of their current address and telephone number.

(2) Official Court Reporters. All official court reporters of this court shall be responsible for the safekeeping of their notes until the notes have been delivered and accepted for storage by the Superior Court Administrator and/or the Clerk of the Superior Court pursuant to this rule.

(3) Per Diem Court Reporters. All court reporters employed by the court on a per diem or other contract basis shall retain physical possession of their notes while also ensuring their accessibility by the court. The non-paper notes shall be presented to the Superior Court Administrator for storage at the end of each week or upon the reporter leaving the state of Arizona, whichever is sooner. The notes shall be presented to the Superior Court Administrator in the manner prescribed in paragraph d(1) of this section.

(4) Records Managers. All records managers of the court shall be responsible for the safekeeping of verbatim records of all court proceedings.

(1) Storage and Indexing. Not less than once each week, all reporters shall store with the Superior Court Administrator all notes not in paper format. All court reporters who store their notes with the Superior Court Administrator as required by this rule shall provide them in a manner approved and furnished by the Court Administrator. All notes shall be stored under the name of the reporter taking the notes, or by the location of the event when an electronic recording of the proceeding is the official court record.

(2) Facilities and Procedures. All court reporters' notes in the custody of the Superior Court Administrator shall be stored in a secure location. The Superior Court Administrator shall store, catalog and index each reporters' notes so that they may be readily obtained.

(3) Retrieval of Notes. A reporter or his/her designated representative or court administration may obtain access to notes during normal working hours by notifying the Superior Court Administrator and presenting adequate identification. Advanced notification should be provided to ensure immediate access to the notes.

(4) Destruction of Non-paper Notes and Electronic Recordings. All reporters' notes and electronic recordings shall be destroyed according to the schedule specified in the current Records Retention and Disposition Schedule of the Arizona Supreme Court after giving thirty (30) days written notice by mail, directed to the reporter at the reporter's last known business address or place of residence. Prior to the date set for their destruction, the reporter or records manager may reclaim the notes by making a written request to the Superior Court Administrator.

(1) Storage of Paper Notes. Not less than once each year, all reporters shall store with the Clerk of the Superior Court all paper notes which are more than two (2) years old. All court reporters who store their paper notes with the Clerk of the Superior Court as required by this rule shall place the notes in a carton prescribed by the Clerk of the Superior Court and approved and furnished by court administration. All reporters shall store juvenile, non-criminal, criminal and capital case proceeding paper notes separate and apart from each other and shall identify their contents in a format prescribed by the Clerk of the Superior Court and approved by the Superior Court Administrator. All paper notes presented to the Clerk of the Superior Court shall be accompanied by a receipt prescribed and provided by the Clerk of the Superior Court. All paper notes shall be stored under the name of the reporter taking the notes. All paper notes in the custody of the Clerk of the Superior Court shall be stored in a secure location.

(2) Retrieval of Paper Notes. A reporter or the reporter's designated representative or court administration may obtain access to notes during normal working hours by notifying the Clerk of the Superior Court and presenting adequate identification. Advanced notification should be provided to ensure immediate access to the notes. A receipt shall be given for any paper notes removed and they shall be returned for storage within ninety (90) days unless the court grants an extension of time.

(3) Destruction of Paper Notes. All paper notes shall be destroyed according to the schedule specified in the current Records Retention and Disposition Schedule of the Arizona Supreme Court after giving thirty (30) days written notice by mail directed to the reporter at the reporter's last known business address or place of residence, and to the court. Prior to the date set for the destruction of paper notes, the reporter or the court may reclaim the notes by making a written request to the Clerk of the Superior Court.