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034.00.3-VIII. MEETINGS

AR ADC 034.00.3-VIIIArkansas Administrative Code

West's Arkansas Administrative Code
Title 034. Capitol Zoning District Commission
Division 00.
Rule 3. Bylaws Capitol Zoning District Commission
Ark. Admin. Code 034.00.3-VIII
034.00.3-VIII. MEETINGS
Currentness
The Commission shall, at the last regular meeting of each calendar year, adopt a schedule of regular meeting dates, including time and location, for the forthcoming year. The schedule shall normally consist of monthly meetings.
SECTION A: QUORUM
A quorum for the transaction of business shall consist of the majority of the Commission members.
SECTION B: MEETING NOTICE
The mailing of a copy of the agenda to each Commission member one week prior to the date set for the regular meeting shall constitute notice of such meeting.
SECTION C: RULES OF PROCEDURE
Parliamentary procedure shall be as prescribed in the latest edition of Roberts Rules of Order.
SECTION D: VOTING
Any matter of business requiring action by the Commission may be presented by oral motion. Passage of any motion shall require an affirmative vote of the majority of the full Commission membership for passage. Failure to obtain a favorable vote from a majority of the full commission shall constitute a denial of the permit. Action on permit applications shall be voted on by roll call vote, and the minutes shall reflect the number of yeas, nays, and abstentions, if any. Other matters may be voted on by voice vote and the minutes shall reflect the motion to be “passed” or “failed”.
SECTION E: OPEN MEETINGS
All regular and special meetings of the Capitol Zoning District Commission shall be open to the public and public notice shall be given as required by the Arkansas Freedom of Information Act.
SECTION F: PUBLIC RECORD
All minutes of the Commission meetings and all certificates, permits, applications, and other documents on which action has been taken by the Commission shall be open to the public according to the Arkansas Freedom of Information Act.
SECTION G: SPECIAL MEETINGS
Special meetings may be called by the Chairman or the Secretary, or by a quorum of the Commission members. Notice of such meetings shall be given as prescribed in Article VIII, Section B, unless such meeting is to be held within less
SECTION H: EXECUTIVE SESSIONS
The Commission may, either before, during or after any meeting, sit in executive or private session. No official business shall be transacted except privileged matters relating to personnel, pursuant to the exemption found in the Arkansas Freedom of Information Act.
SECTION I: ANNUAL MEETING
The Annual Meeting shall be held at the last meeting of each calendar year.
SECTION J: CONDUCT OF PERMIT APPLICATION HEARINGS
Public hearings for consideration of property permit applications shall be conducted in an orderly and rational manner. The order of hearing shall be as follows:
1. Announcement of the subject.
2. Finding of compliance with notice requirements.
3. Staff report to consist of a summary of the hearing topic, a report of staff findings, and applicable advisory committee recommendations.
4. Presentation by applicant.
5. Questions and comments by Commissioners.
6. Public comment.
7. Rebuttal by applicant.
8. Staff recommendation.
9. Motion and vote by Commissioners.
SECTION K: ABSENCE OF CHAIRMAN OR VICE CHAIRMAN
In the absence or disability of both the chairman and vice chairman at any Commission meeting or hearing, the member present with the longest continuous membership on the Commission shall act as chair during such meeting.
Current with amendments received through February 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 034.00.3-VIII, AR ADC 034.00.3-VIII
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