12.01 Errors of the Filing Office. The Filing Office may correct data entry and indexing errors of Filing Office personnel in the UCC Information Management System at any time. If a correction is made to a record of a financing statement after the Filing Office has issued a search report with a through date and time [see Rule 13.07(3)(e)] that is on or after the filing date and time of the financing statement, the Filing Office will associate with the record of the financing statement in the UCC Information Management System a Filing Officer statement on the date that the corrective action was taken providing the date and an explanation of the correction.

12.02 Data entry. Data is entered into the UCC Information Management System as provided in an Initial Financing Statement or an amendment, without regard to apparent errors. Data provided in electronic form is transferred to the information management system as submitted by the filer without re-keying. Data provided on a paper-based form is keyed (or scanned) into the system as it appears. If a UCC Record is tendered that provides characters not permitted under Rule 4.07 on a paper-based form, and the Filing Office nevertheless accepts the form for filing, the Filing Office may substitute, the English equivalent character (à = a) in its information management system.

12.03 Verification of data entry. The Filing Office will periodically test its electronic filing intake systems to ensure that data from UCC Records that are transmitted electronically to the Filing Office or electronically scanned by the Filing Office are accurately transferred into the UCC Information Management System. Data from UCC Records that are keyed (or scanned) by the Filing Office into the UCC Information Management System are verified by review of the data, except that debtor name data are verified by double-blind keying. Data entry performed by filers or Remitters with respect to electronically filed UCC Records is the responsibility of the filer and is not verified by the Filing Office.

12.04 Notice of bankruptcy. The Filing Officer shall take no action upon receipt of a notification, formal or informal, of a bankruptcy proceeding involving a debtor named in the UCC Information Management System.