11.02.1 (a) Each Initial Financing Statement is identified by its file number. Identification of the Initial Financing Statement is stamped on written UCC Records or otherwise permanently associated with the record maintained for UCC Records in the UCC Information Management System. A record is created in the information management system for each initial financing statement and all information comprising such record is maintained in the system. The record is identified by the same information assigned to the Initial Financing Statement.

11.02.1 (b) A UCC Record other than an Initial Financing Statement is identified by a unique file number assigned by the Filing Officer. In the UCC Information Management System, records of all UCC Records other than Initial Financing Statements are linked to the record of their related Initial Financing Statement.

11.03.3 (a) First personal name: 100 characters.

11.03.3 (b) Additional name(s)/initial(s): 100 characters.

11.03.3 (c) Surname: 100 characters.

11.03.3 (d) Suffix: 20 characters.

11.04 Organization debtor names. For purposes of these rules, an “organization debtor name” is any name provided as a debtor name in a UCC Record in a format that identifies the name as that of a debtor who is an organization, without regard to the nature or character of the name or to the nature or character of the actual debtor.

11.04.1 Single field. Organization debtor names are stored in files that include only organization debtor names and not individual debtor names. A single field is used to store an organization debtor name.

11.04.2 Truncation-organization names. The organization debtor name field in the UCC database is fixed in length. The maximum length is 300 characters. Although filers should continue to provide full names on their UCC Records, a name that exceeds the fixed length is entered as presented to the Filing Officer, up to the maximum length of the organization debtor name field.

11.05 Collateral Administered by a Decedent's Personal Representative. The debtor name to be provided on a financing statement when the collateral is being administered by a decedent's personal representative is the name of the relevant decedent. In order for the information management system to function in accordance with the usual expectations of filers and searchers, the filer should provide the debtor name as an individual debtor name. However, the Filing Office will enter data submitted by a filer in the fields designated by the filer as it appears in such fields.

11.06 Collateral Held in a Trust. The debtor name to be provided when the collateral is held in a trust that is not a registered organization is the name of the trust as set forth in its organic record(s), if the trust has such a name or, if the trust is not so named, the name of the trust's settlor. In order for the information management system to function in accordance with the usual expectations of filers and searchers, the name of a trust or of a settlor that is an organization should be provided as an organization debtor name, and the name of a settlor who is an individual should be provided as an individual debtor name, and in each case without regard to the nature or character of the debtor. Notwithstanding the foregoing, the Filing Office will enter data submitted by a filer in the fields designated by the filer as it appears in such fields.

11.07 Initial Financing Statement. Upon the filing of an Initial Financing Statement the status of the parties and the status of the financing statement shall be as follows:

11.07.1 Status of secured party. Each secured party named on an Initial Financing Statement shall be a Secured Party of Record, except that if the UCC Record names an assignee, the secured party/assignor shall not be a Secured Party of Record and the secured party/assignee shall be a Secured Party of Record.

11.07.2 Status of debtor. Each debtor name provided by the Initial Financing Statement as entered by the Filing Office is indexed in the UCC Information Management System so long as the financing statement is an Active Record.

11.07.3 Status of financing statement. The financing statement shall be an Active Record. A lapse date shall be calculated, five years from the file date, unless: (a) the Initial Financing Statement indicates as provided in Rule 4.08 that it is filed with respect to a public-financing transaction or a manufactured-home transaction, in which case the lapse date shall be thirty years from the file date; or (b) the Initial Financing Statement indicates as provided in Rule 4.08 that it is filed against a transmitting utility, in which case there shall be no lapse date.

11.08 Amendments generally. Upon the filing of an amendment, the status of the parties shall be unchanged, except that in the case of an amendment that adds a debtor or a secured party, the new debtor or secured party shall be added to appropriate index and associated with the record of the financing statement in the UCC Information Management System, and an amendment that designates an assignee shall cause the assignee to be added as a Secured Party of Record with respect to the affected financing statement in the UCC Information Management System. Notwithstanding the filing of an amendment that deletes a debtor or a secured party from a financing statement, no debtor or Secured Party of Record is deleted from the UCC Information Management System. A deleted secured party will still be treated by the Filing Office as a Secured Party of Record as the Filing Office cannot verify the effectiveness of an amendment. In general, the filing of an amendment does not affect the status of the financing statement other than the “additions” noted above. An amendment that indicates that the debtor is a transmitting utility will cause the Filing Office to reflect in the information management system that the amended financing statement has no lapse date.

11.09 Continuation statement.

11.09.1 Continuation of lapse date. Upon the timely filing of one or more continuation statements by any secured party(ies) of record, the lapse date of the financing statement shall be postponed for five years. The lapse date is postponed one time notwithstanding the fact that more than one continuation statement is filed within a given six-month period prior to a lapse date. Notwithstanding the immediate postponement of the lapse date with respect to one or more secured parties of record who file timely a continuation statement within a given six-month period prior to a lapse date, such lapse date remains effective solely for purposes of determining whether or not a subsequent continuation statement filed in the same six-month period is timely.

11.09.2 Status. The filing of a continuation shall have no effect upon the status of any party to the financing statement or upon the status of the financing statement.

11.10 Termination. The filing of a termination shall have no effect upon the status of any party to the financing statement or upon the status of the financing statement.

11.11 Information Statement. The filing of an Information Statement shall have no effect upon the status of any party to the financing statement, the status of the financing statement or to the information maintained in the information management system.

11.12 Filing Officer Statement. A Filing Officer Statement affects the status of parties and of the relevant financing statement as provided in the corrective action described as having been taken in the Filing Officer Statement.

11.13 Rule upon lapse. If there is no timely filing of a continuation statement with respect to a financing statement, the financing statement lapses on its lapse date, but no action is then taken by the Filing Office.

11.14 Removal of record. A financing statement must remain as an Active Record until at least one year after it lapses, or if it is indicated to be filed against a transmitting utility, until at least one year after it is terminated with respect to all secured parties of record. On or after the first anniversary of such lapse or termination date, the Filing Office or the UCC Information Management System may remove the financing statement and all related UCC Records from the Searchable Indexes or from the UCC Information Management System and upon such removal, the removed UCC Records shall cease to be Active Records.