4.01.1 Establish a mechanism for state supervision of school district activities impacting academic facilities and equipment;

4.01.2 Develop and continually update information critical to identifying academic facilities needs at the local level across the state; and

4.01.3 Allow the state to manage state financial participation in eligible local academic facilities projects.

4.02.1 Develop a six (6) year district-wide facilities master plan that shall be approved by the school district's board of directors for submission to and approval by the Division; and

4.02.2 Base its facilities master plan on:

4.02.2.1 Provisions of the Arkansas Public School Academic Facility Manual as adopted by the Commission for Public School Academic Facilities and Transportation;

4.02.2.2 Priorities indicated by statewide assessment;

4.02.2.3 Priorities established by the Division's statewide facility needs priority list; and

4.02.2.4 Other pertinent data specific to the needs of the school district with regard to academic facilities and equipment.

4.03.1 A schedule of custodial activities for each public school facility used by a school district;

4.03.2 A schedule of maintenance, repair, and renovation for each academic public school facility used by a school district. The schedule shall distinguish between work associated with academic facilities and work associated with nonacademic public school facilities;

4.03.2.1 School districts shall participate in the state-level CMMS to track maintenance, repair, and renovation work orders.

4.03.2.2 School districts are encouraged to implement a work-request system that allows certified staff and classified staff working primarily in a public school facility to utilize the CMMS to inform a public school's maintenance department of needs and to allow the responsible person to prioritize responses and establish work orders.

4.03.2.3 A school district's maintenance work orders should reflect the designated work categories and should be documented upon completion.

4.03.3 Documentation that describes preventive maintenance work for each public school facility and identifies the completion date of the work. The documentation shall distinguish between preventative maintenance work associated with academic facilities and preventative maintenance work associated with nonacademic public facilities;

4.03.3.1 School districts shall utilize CMMS to track reactive and preventative maintenance work.

4.03.3.2 School districts shall enter preventative maintenance schedules and reactive maintenance work into the CMMS for the systems existing in all academic and non-academic facilities.

4.03.3.3 School districts shall document completed preventative and reactive maintenance work orders in the CMMS.

4.03.3.4 School districts should schedule state-mandated inspections required in Ark. Code Ann. § 6-21-813(e) in the CMMS. Only one schedule per system per district is required.

4.03.4 Annual expenditures of the school district for all custodial, maintenance, repair, and renovation activities in the school district. The section of the facilities master plan pertaining to annual expenditures shall distinguish between expenditures associated with academic facilities and expenditures associated with non--academic public school facilities;

4.03.5 A projected replacement schedule for major building systems in each public school facility;

4.03.6 Identification of issues with regard to public school facility and program access to individuals with disabilities and, if necessary, proposed methods for improving access;

4.03.7 Identification of committed projects within the district that includes, as applicable, a breakdown of the portion of each project between maintenance, repair, and renovation activities and new construction activities;

4.03.7.1 The portion of a committed project pertaining to maintenance, repair, and renovation activities shall identify, as applicable, activities associated with academic facilities and activities associated with nonacademic public school facilities.

4.03.7.2 Districts are required to enter any project involving installation of temporary door barricades, regardless of cost. Project entry shall include a complete and detailed description of the barricade system to be installed, and the upload of a brochure or specification sheet of the system to be installed. The Division does not approve or disapprove these systems, and project entry is for informational purposes only.

4.03.8 Annual expenditures of the school district for capital outlay;

4.03.9 Description of planned new construction projects with cost estimates for each public school facility, and needs prioritized as set forth in Section 4.04 below;

4.03.10 Narrative analysis of facility needs and response plans to address the overall district strategy of providing suitable, adequate, and maintained public school facilities, to include:

4.03.10.1 An accounting of any changes to building or campus use, size, utilization, status, or condition; and

4.03.10.2 A statement containing the district's building fund balance as of the fiscal year end date prior to the master plan submission deadline and how building fund balances are planned to be used and managed;

4.03.11 Accurate campus and building information including, but not limited to, campus grades, system condition assessment, building size, and other required information; and

4.03.12 A listing of all buildings constructed since the last master plan, to include but not be limited to room size and type, in a format prescribed by the Division.

4.04.1 The district's master plan shall be submitted to the Division by February 1 of each even numbered year with the following needs to be addressed:

4.04.1.1 Immediate needs that the school district intends to address within three (3) years following the submission of the facilities master plan; and

4.04.1.2 Long term needs that the school district intends to address within the four (4) to six (6) years following the submission of the facilities master plan.

4.04.2 The district's master plan shall address all academic facilities with a building value of zero percent (0%) or less.

4.04.2.1 Each academic facility with a building value of zero percent (0%) or less shall be discussed in the narrative analysis per Section 4.03.10 of these Rules.

4.04.2.2 Planned new construction projects to replace or totally renovate academic facilities with a building value of zero percent (0%) or less should be described per Section 4.03.9 of these Rules.

4.04.2.3 Districts are not required to replace an academic facility when the building value is at or below zero percent (0%).

4.04.3 The district's Master Plan shall identify:

4.04.3.1 All unused or underutilized public school facilities in the school district in a format prescribed by the Division; and

4.04.3.2 The unused or underutilized public school facilities, if any, that are designated to be reused, renovated, or demolished as part of a specific committed project or planned new construction project.

4.05.1 Public comments from public hearings regarding the district's facilities master plan; which must be held in the same locality as the school district; and

4.05.2 Evidence of current Division provided student enrollment projections for a period of ten (10) years, beginning with the first year of the master plan submission.