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016.14.1-311. Refunds to Expenditures

AR ADC 016.14.1-311Arkansas Administrative Code

West's Arkansas Administrative Code
Title 016. Department of Human Services
Division 14. Office of Finance and Administration
Rule 1. DHS Administrative Procedures Manual
Part III. Payables
Ark. Admin. Code 016.14.1-311
016.14.1-311. Refunds to Expenditures
Currentness
I. PURPOSE: To establish Department of Human Services (DHS) procedures for processing refunds to expenditures.
II. PROCEDURES:
A. Upon receipt of a refund check from an entity doing business with DHS that has been overpaid or has received duplicate payments, the division, office, or institution manager takes the following actions:
1. Immediately completes Receipt Coding Slip, Form DHS-1018, and attaches the refund check.
2. If the refund is to any character other than character 04, attaches the voucher or a legible copy of the voucher. For character 04, a copy of the voucher is not necessary if the coding is correct.
3. Forwards the check and forms to:
Arkansas Department of Human Services
Administrative Services
Managerial Accounting Section
Accounts Receivable Unit
P.O. Box 8150, Slot 3001
Little Rock, Arkansas 72203
B. Managerial Accounting takes necessary action to deposit the funds and credit the appropriate fund.
Current with amendments received through May 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 016.14.1-311, AR ADC 016.14.1-311
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