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006.02.7-12. Inventory and Tracking Requirements

AR ADC 006.02.7-12Arkansas Administrative Code

West's Arkansas Administrative Code
Title 006. Department of Finance and Administration
Division 02. Alcoholic Beverage Control
Rule 7. Rules Governing the Oversight of Medical Marijuana Cultivation Facilities, Processors and Dispensaries by the Alcoholic Beverage Control Division
Ark. Admin. Code 006.02.7-12
Formerly cited as AR ADC 006.02.7-10
006.02.7-12. Inventory and Tracking Requirements
Currentness
Failure to comply with the tracking requirements set forth in these rules may result in suspension or revocation of the license, and/or imposition of a monetary fine.
12.1 Minimum Inventory Requirements
a. Each dispensary, processor, and cultivation facility shall:
i. Conduct an initial comprehensive inventory of all marijuana, including without limitation usable marijuana available for dispensing, mature marijuana plants, and seedlings at each authorized location prior to the first date the applicable license first dispenses usable marijuana, or cultivates, prepares, manufactures, processes, or packages usable marijuana;
ii. Conduct a biannual comprehensive inventory of all marijuana, including without limitation usable marijuana available for dispensing, mature marijuana plants, and seedlings at each authorized location.
1. Biannual inventories shall be conducted every six (6) months.
2. The first inventory required under section a(ii) shall be conducted six (6) months after the initial comprehensive inventory described in section a(i)
12.2 Inventory Tracking System
All licensed facilities shall utilize the Inventory Tracking System implemented by the State of Arkansas to track medical marijuana from seed to distribution to qualified patients and designated caregivers.
a. All usable marijuana shall be tagged or labeled with a unique identification number and entered into the Inventory Tracking System.
b. The cultivation facility, processors, and dispensary shall bear the cost of the labels and tags. All licensed facilities shall acquire and maintain all software, hardware, and communications infrastructures to ensure connectivity to the Inventory Tracking System.
12.3 Batching Required
At the time of harvesting, all plants shall be accounted for as a batch with a unique batch number that shall remain with the batch through final packaging.
12.4 Plant Identification
a. All plants shall be assigned a specific number and so tagged with an individual tag with a unique identification number that will be recorded electronically or kept in an electronic file until harvest or destruction.
b. Immature, nonflowering marijuana plants under twenty-four (24″) inches shall be individually tagged. Each tag shall contain a legible UIN and may either be physically on the plant or in the soil or other growth medium. Such label must be clearly legible and free from dirt and debris. After plants reach twenty-four (24″) inches in height or width or begin flowering, whichever occurs earlier, the UIN tag must be physically attached to the plant.
c. Clones are not required to be individually tagged until they are eight (8″) inches in height or length and placed in soil or other growth medium, whichever occurs earlier. Clones shall, however, be recorded in the Inventory Tracking System.
d. Marijuana seeds must be individually tagged once they are placed in soil or other growth medium.
e. Plant tissue is not required to be individually tagged until such tissue has grown to eight (8″) inches in height or length. Plant issues shall, however, be recorded in the Inventory Tracking System.
f. All plants, regardless of accounting strategy, shall be physically inventoried on a weekly basis and records of the inventory shall be kept at the facility for at least three (3) years.
12.5 Cultivation Facility Tracking Requirements
a. Cultivation facilities shall ensure the following events are logged into the Inventory Tracking System:
i. The purchase or acquisition of medical marijuana seeds, plants (including immature plants and seedlings), or its derivatives.
ii. The sale or transfer of medical marijuana or its derivatives to a licensed facility or approved laboratory by the Commission or the Department;
iii. The transport of medical marijuana or its derivatives to a facility licensed by the Commission or the Department; and
iv. Disposal of medical marijuana
b. The following information, without limitation, shall be provided for each transaction described in (a):
i. Date of transaction or event;
ii. Agent identification number responsible for data entry;
iii. License number of receiving licensed facility licensed by the Commission or the Department or name of approved laboratory;
iv. Batch identification number; and
v. Plant identification number, if applicable.
c. Each transaction described in (a) must be recorded by a licensee immediately upon occurrence. Any licensee who fails to record any transaction listed in (a) within twenty-four (24) hours of the transaction, or who fails to include all of the requisite information listed in (b), may be subject to the disciplinary actions provided in these rules.
12.6 Dispensary Tracking Requirements
a. Dispensaries shall ensure the following events are logged into the Inventory Tracking System:
i. The purchase or acquisition of marijuana (including immature plants and seedlings;
ii. The sale or transfer of medical marijuana or its derivatives to a another licensed facility or approved laboratory;
iii. The transport of medical marijuana or its derivatives to a facility licensed by the Commission or the Department;
iv. Disposal of medical marijuana; and
v. Sale of medical marijuana to a qualified patient, visiting qualified patient, or designated caregiver.
b. The following information, without limitation, shall be provided for each transaction described in (a):
i. Date of transaction or event;
ii. Agent identification number responsible for data entry;
iii. License number of receiving licensed facility or approved laboratory;
iv. Batch identification number;
v. Plant identification number, if applicable; and
vi. Sales to a qualified patient, visiting qualified patient, or designated caregiver shall include the following in addition to any applicable information required above:
1. The registry identification number of the patient or caregiver; and
2. The quantity of medical marijuana dispensed.
c. Each transaction described in (a) must be recorded by a licensee immediately upon occurrence. Any licensee who fails to record any transaction listed in (a) within twenty-four (24) hours of the transaction, or who fails to include all of the requisite information listed in (b), may be subject to the disciplinary actions provided in these rules.
12.7 Processor Tracking Requirements
a. A processor shall ensure the following events are logged into the Inventory Tracking System:
i. The acquisition of medical marijuana;
ii. The transport of medical marijuana to a licensed cultivator or dispensary; and
iii. Disposal of medical marijuana.
b. The following information, without limitation, shall be provided for each transaction described in (a):
i. Date of transaction or event;
ii. Agent identification number responsible for data entry;
iii. License number of receiving cultivator or dispensary;
iv. Batch identification number; and
v. Plant identification number, if applicable.
c. Each transaction described in (a) must be recorded by a licensee immediately upon occurrence. A licensee that fails to record any transaction listed in (a) within twenty-four (24) hours of the transaction or that fails to include all of the requisite information listed in subsection (b) may be subject to suspension or revocation of license(s), and/or imposition of monetary fines.

Credits

Adopted July 29, 2017. Amended July 16, 2020; May 30, 2022.
Current with amendments received through August 15, 2023. Some sections may be more current, see credit for details.
Ark. Admin. Code 006.02.7-12, AR ADC 006.02.7-12
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