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016.14.5-II. Administrative Operations of the Arkansas SSBG Program

AR ADC 016.14.5-IIArkansas Administrative CodeEffective: February 1, 2018

West's Arkansas Administrative Code
Title 016. Department of Human Services
Division 14. Office of Finance and Administration
Rule 5. Social Services Block Grant Pre-Expenditure Report (Refs & Annos)
Effective: February 1, 2018
Ark. Admin. Code 016.14.5-II
016.14.5-II. Administrative Operations of the Arkansas SSBG Program
A. Organization of DHS
Arkansas DHS is the State agency designated to administer the State's SSBG program. DHS is a cabinet agency within the executive branch of Arkansas government. The DHS Director reports to the Governor of Arkansas and is responsible for the administration of this unified human service delivery agency. In its delivery of services to the citizens of Arkansas, DHS exemplifies its Mission Statement: “Together we improve the quality of life of all Arkansans by protecting the vulnerable, fostering independence, and promoting better health.”
DHS is organized into the following divisions and offices:
DHS Shared Services (SS)
Division of Aging and Adult Services (DAAS)
Division of Behavioral Health Services (DBHS)
Division of Child Care and Early Childhood Education (DCCECE)
Division of Children and Family Services (DCFS)
Division of County Operations (DCO)
Division of Developmental Disabilities Services (DDS)
Division of Medical Services (DMS)
Division of Services for the Blind (DSB)
Division of Community Service and Nonprofit Support (DCSNS)
Division of Youth Services (DYS)
Office of Chief Counsel (OCC)
The functions of each division and office involved in the delivery of services funded through SSBG are described below.
Shared Services is comprised of Office of Finance, Office of Procurement, Office of Information, Office of Human Resources, Office of Security & Compliance, Office of Legislative & Intergovernmental, Office of Communications & Community Engagement and Office of Chief Counsel. Office of Finance manages SSBG funding for DHS and is responsible for preparation of the Pre-expenditure Report and Post-expenditure Report. Office of Procurement develops and reviews DHS contracts for social services funded by SSBG and monitors them for administrative compliance and compatibility with the five statutory goals of SSBG.
DAAS is responsible for promoting the health, safety, and independence of older citizens and adults with physical disabilities by advocating, planning, and developing programs to meet their specific needs. DAAS is involved with chore services, adult day care, in-home services, and protective services for adults. Priority services include transportation, nutrition, and socialization. DAAS has also been charged with the Office of Public Guardian for Adults and the State Long Term Care Ombudsman Program.
DBHS is responsible for:
• developing comprehensive mental health programs at the community and state levels;
• searching for new prevention and treatment programs;
• providing leadership in mental health research and training;
• providing detoxification services;
• providing Drug and Alcohol Safety Educational Programs;
• planning, establishing, maintaining, coordinating and evaluating projects for the development of more effective prevention, intervention and treatment programs/activities to deal with alcohol and other drug abuse;
• administering the Governor's Office portion of the Department of Education Drug-Free Schools and Communities;
• developing and implementing broadly-based programs of alcohol and drug abuse education and prevention, including programs for high-risk youth; and
• providing drug abuse resistance education and replication of successful drug education programs.
DBHS assists several facilities to provide varying types of mental health and substance abuse services, including the Arkansas State Hospital at Little Rock, AR (for intensive care), the Arkansas Health Center at Benton, AR (for comprehensive care), and local private nonprofit organizations (which provide in-patient and outpatient mental health services and drug and alcohol abuse and treatment services).
DCFS is responsible for the delivery and coordination of services for children and families, including foster care, protective services and other child welfare services. DCFS also purchases treatment programs for youth with emotional/behavioral problems. DCFS has the responsibility to inspect, monitor, investigate and make licensing recommendations to the Child Welfare Agency Review Board. The Board licenses all non-exempt child welfare agencies (residential, foster care and adoption). DCFS is a member of the Child Welfare League of America.
DCO has responsibility for the administration of the DHS county offices. DCO determines eligibility for the Medicaid, Temporary Assistance to Needy Families (Transitional Employment Assistance [TEA] and WORK PAYS), and Supplemental Nutrition Assistance Program (SNAP) programs. DCO also provides Commodity Distribution, Community Services (which includes Community Services Block Grant services, Homeless services and Low Income Home Energy Assistance), and Emergency Food.
DDS is charged with development, funding, and licensing of program services for persons of all ages with a developmental disability. This includes the coordination of a continuum of services ranging from case management to residential placement. DDS provides technical assistance and program support functions to all service providers. The Board of Developmental Disabilities Services operates human development centers which offer residential care to persons with developmental disabilities at six locations in the state.
DSB provides services which aid blind and visually impaired persons in attaining self-sufficiency and self-support through training, counseling, and other supportive activities. DSB operates programs focusing on independent living and vocational counseling. In addition, DSB operates the State's blind vending facility program.
DYS provides overall management and administration of juvenile services for adjudicated delinquents and families in need of services and certain categories of non-adjudicated youth. DYS is responsible for funding, oversight and monitoring and for providing technical assistance to the contracted juvenile treatment and specialized treatment centers throughout Arkansas and to a statewide network of community-based programs. DYS also administers the Juvenile Justice and Delinquency Prevention Act formula grant funds for the development and implementation of juvenile justice education, prevention, diversion, treatment and rehabilitative programs. The Arkansas Coalition on Juvenile Justice, appointed by the Governor, provides policy direction and sub-grant approval.
OCC, through its sections of Legal Operations, County Operations, Quality Assurance (Fraud Investigations and Audit), Appeals and Hearings, and Policy, provides legal review and representation, fraud, and internal investigations, audit functions, administrative hearings, and policy development for all of DHS.
The following Arkansas State agencies, which are NOT within DHS, also utilize SSBG funding:
• Arkansas Department of Career Education, Arkansas Rehabilitation Services (ARS)
• Arkansas Spinal Cord Commission (SCC)
B. Non-discrimination Policy
DHS is in compliance with Titles VI and VII of the Civil Rights Act and is operated, is managed, and delivers services without regard to age, religion, disability, political affiliation, veteran status, sex, race, creed, color or national origin. DHS gives assurance that it will comply with the applicable nondiscrimination provisions of the Civil Rights Act of 1964, Sections 503 and 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and the provisions of 45 CFR, Part 92.
C. Certifications
In consideration of and for the purpose of obtaining the federal financial assistance requested through this Pre-expenditure Report, DHS certifies adherence to the following, copies of which can be found in the Appendices.
• Certification Regarding Debarment, Suspension and Other Responsibility Matters
• Certification Regarding Environmental Tobacco Smoke
• Certification Regarding Drug-free Workplace Requirements
• Certification Regarding Lobbying
D. Program Coordination and Utilization
The provision of social services under SSBG is coordinated with other programs providing related human services within the State. It is vital to continually coordinate these programs in order to appropriately utilize social service dollars and service programs to meet the needs of the low income population. Some of the programs with which the provision of social services under SSBG is coordinated include:
1. Coordination with Economic Assistance Programs
Temporary Assistance to Needy Families (Title IV-A): The provision of financial assistance to low income persons is mandated under Title IV-A of the Social Security Act. Social Services are provided for TEA/WORK PAYS recipients through the SSBG program. The TEA/WORK PAYS program includes a work and training program for TEA/WORK PAYS recipients, has an integral part in the provision of supportive services, and requires coordination with SSBG programs.
Supplemental Security Income (SSI): The Social Security Administration determines eligibility and issues payments for the SSI program for the needy, blind, disabled and aged citizens of Arkansas.
2. Coordination with Medical Assistance Programs
Medicaid (Title XIX): Title XIX of the Social Security Act, the federal statutory basis for the Medical Assistance Program, allows the state to provide financial assistance for low income persons to assist them in securing certain necessary medical services. The cost of the medical services provided to social service clients is covered primarily through the Medical Assistance Program and in accordance with the Arkansas Title XIX Medical Assistance Plan which defines those medical services reimbursable under Title XIX. Services which are inherent responsibilities of a Title XIX facility and intrinsic to its purpose must be provided by the facility under its Title XIX program, not from SSBG funds. Any costs of services not reimbursable through other provisions of the Medical program must be paid from the Title XIX vendor payment. Activities or services which meet, duplicate, or substitute for a facility's service requirements under Title XIX may not be paid for under SSBG. The state may receive reimbursement on a case-by-case basis for some medical or remedial services under SSBG if the client is eligible, if the service is not covered in the Title XIX State Plan or by Medicare, and if the service provided is clearly an integral but subordinate part of a discrete social service specifically defined as such in this Pre-expenditure Report.
3. Coordination with Child Welfare Programs
Child Welfare Programs: Both federal and state law mandate a child welfare service delivery system directed at safety and child protection, preserving and strengthening family life, providing permanency for children who cannot remain or be reunited with their families, and support services for other youth until they reach the age of majority. Title IV-E and Title IV-B, parts I and II, fund the preponderance of the DCFS program budget for social services and foster care, adoptions, and child welfare training. SSBG funds a relatively smaller portion of the program budget for purchased services costs.

Credits

Adopted July 1, 2009. Amended July 1, 2010; July 11, 2011; May 11, 2012; June 30, 2014; July 16, 2014; Feb. 1, 2018.
Current with amendments received through February 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 016.14.5-II, AR ADC 016.14.5-II
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