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016.05.12-602. Service Coordination.

AR ADC 016.05.12-602Arkansas Administrative CodeEffective: July 1, 2022

West's Arkansas Administrative Code
Title 016. Department of Human Services
Division 05. Division of Developmental Disabilities Services
Rule 12. Rules for the Division of Developmental Disabilities First Connections Program Under Part C of the Individual with Disabilities Education Act
Subchapter 6. Early Intervention Services.
Effective: July 1, 2022
Ark. Admin. Code 016.05.12-602
016.05.12-602. Service Coordination.
Currentness
(a) Service coordination services must be performed by a Service Provider who is a certified Service Coordinator.
(b)
(1) A Service Coordinator must have:
(i)
(A) A bachelor's (or more advanced) degree in education, social work, or a related field; or
(B) A high school diploma, GED, or the equivalent, and have completed the First Connections targeted case management training with at least seventy percent (70%) proficiency on the exit exam.
(ii) Two (2) years' experience working with individuals with developmental disabilities.
(iii) Completed all First Connections training and professional development requirements.
(2) A Service Coordinator may only provide service coordination services for one (1) Service Provider organization.
(3) A Service Coordinator is limited to a maximum service coordination caseload of fifty (50) children without prior approval from First Connections.
(c)
(1) An initial Service Coordinator is assigned at the time of a child's referral to the First Connections Central Intake Unit.
(2) An initial Service Coordinator is responsible for:
(i) Making initial contact with the Parent and initiating the child's file in CDS;
(ii) Discussing with the Parent the parental rights and procedural safeguards;
(iii) Obtaining Parental Consent;
(iv) Offering the Parent the choice of evaluators to perform the CMDE; and
(v) Ensuring any required initial IFSP meeting is held within forty-five (45) Calendar Days of the referral to the First Connections Central Intake Unit.
(d)
(1) The Parent will be offered their choice of an ongoing Service Coordinator at the initial IFSP meeting.
(2) The ongoing Service Coordinator's responsibilities include without limitation:
(i) Updating the child's service record in CDS as required, including without limitation completing and uploading the Family Assessment;
(ii) Assisting the Parent in obtaining access to Early Intervention Services and other services identified in the IFSP, including making referrals to providers and scheduling appointments;
(iii) Coordinating the provision of Early Intervention Services and other services that the child needs or is being provided;
(iv) Coordinating evaluations and assessments;
(v) Ensuring that the Early Intervention Services and other services identified in the IFSP are provided in the child's Natural Environment;
(vi) Facilitating and participating in the development, review, and evaluation of IFSPs;
(vii) Coordinating, facilitating, and monitoring the delivery of services on the IFSP to ensure that the services are provided in a timely manner;
(viii) Conducting follow-up activities to determine that appropriate services are being provided;
(ix) Informing families of their rights and procedural safeguards and explaining the Parent Participation Agreement;
(x) Coordinating the funding sources for services on the IFSP; and
(xi) Facilitating the development of a transition plan to preschool, or, if appropriate, to other services.
(3) If through adoption or otherwise there is a change in the Parent, then the Service Coordinator must close out the child's service record in CDS under the former Parent and open a new service record under the new Parent.
(e) A Service Coordinator must maintain the following documentation in the child's service record for each service coordination service provided:
(1) The specific activities performed; and
(2) Recommendations based on the results of the service coordination service, if any.

Credits

Adopted July 1, 2022.
Current with amendments received through February 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 016.05.12-602, AR ADC 016.05.12-602
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