006.09.1 R2-19-4-1108. Records Retention
AR ADC 006.09.1 R2-19-4-1108Arkansas Administrative Code
Ark. Admin. Code 006.09.1 R2-19-4-1108
006.09.1 R2-19-4-1108. Records Retention
All records that are public property are required to be maintained by the agencies that generate the documents. The type of business record in question and the business process it supports determines the length of retention. Generally, all records should be maintained a minimum of three fiscal years. All records and supporting documentation must be maintained until they have been audited and may not be destroyed until permission has been granted by the Division of Legislative Audit. Other records such as records for grants are maintained according to State or Federal laws.
Public records can only be destroyed after permission is granted by the Division of Legislative Audit.
Storage of records in electronic form is permissible in some cases. Refer to Arkansas Law ACA 19-4-815, 19-4-1108, 25-32-112, 13-4-203, 25-32-117, 25-32-118.
Effective January 1, 2006, the Executive Chief Information Officer shall promulgate rules and guidelines governing the retention and management of public records and issue periodic updates as necessary. Each State agency shall comply with these rules and guidelines by the earlier of July 1, 2007, or when the line item appropriation is established to comply with this requirement.
Contact for Information: Division of Legislative Audit, Arkansas History Commission, the Executive Chief Information Officer or your Assistant Attorney General.
Current with amendments received through February 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 006.09.1 R2-19-4-1108, AR ADC 006.09.1 R2-19-4-1108
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