006.09.1 R1-19-4-1007. State Travel Card Use
AR ADC 006.09.1 R1-19-4-1007Arkansas Administrative Code
Ark. Admin. Code 006.09.1 R1-19-4-1007
006.09.1 R1-19-4-1007. State Travel Card Use
Procedures for Authority to Use Credit Cards
Approval for use of all credit cards rests with the Chief Fiscal Officer of the State. The State of Arkansas' “Arkansas Procurement Card,” “Arkansas-Sponsored Business Travel Card” (SBTC), and oil company cards in force on December 31, 2002, are approved. No other retail credit cards issued in the name of State agencies and institutions may be used after the adoption of these travel regulations and must be cancelled as soon as practical and billings are paid. Directors of State agencies, boards, and commissions and presidents and chancellors of institutions of higher education may request from the Chief Fiscal Officer of the State, in writing, authority to establish an agency commercial account. Requests shall state:
• Purpose, intended use of card
• Number and type of cards
• Detail method of controls
• Justification
The Office of Accounting and the Office of State Procurement shall review requests to establish agency credit cards and provide the Chief Fiscal Officer of the State their recommendation.
The Chief Fiscal Officer of the State shall not be liable for any unauthorized expenditure through the use of credit cards.
The administrative head of the board, commission, agency, department, or institution shall be responsible for ensuring that only authorized charges are paid as the result of the use of any authorized credit card and the collection for any unauthorized expenditures that may occur. The administrative head of the board, commission, agency, department or institution may appoint a travel administrator to administer travel functions within their activities. However, the responsibility for taking corrective action for any abuses discovered rests with the administrative head of the board, commission, agency, department or institution. Individuals on State business shall use the Arkansas Business Travel Card-Individual Account (BTA) or provide themselves with sufficient funds or personal credit cards for necessary travel expenses. Nothing in this regulation removes the responsibility of the administrative head of an agency from being required to report to the Chief Fiscal Officer of the State and the Division of Legislative Audit incidences of fraud and/or theft as required by law.
PLEASE NOTE: For more specific information on the Travel Card Program refer to the State Procurement web site @ http://www.accessarkansas.org/dfa/purchasing/index.html. An exception to provision(s) established in this rule shall only be granted by the Chief Fiscal Officer of the State based on written request and justification from the administrative head of an agency or institution. All requests for exceptions should be addressed to the State Procurement Director, who will make a recommendation to the Chief Fiscal Officer of the State regarding such request(s).
Current with amendments received through February 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 006.09.1 R1-19-4-1007, AR ADC 006.09.1 R1-19-4-1007
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