006.09.1 R8-19-4-904. Rule 7 Direct Billing of Expenses
AR ADC 006.09.1 R8-19-4-904Arkansas Administrative Code
Ark. Admin. Code 006.09.1 R8-19-4-904
006.09.1 R8-19-4-904. Rule 7 Direct Billing of Expenses
Travel expenses for lodging, commercial transportation (air fare, bus, rail and rental vehicles) and conference registration may be direct billed to the State using the Arkansas Agency Travel Card.
Direct Billing for Transportation
When common carriers (airplane, rail, rental auto or bus) are needed to transport persons on State business, the agency should make the travel arrangements and have the agency billed directly using the Arkansas Agency Travel Card Program (Sponsored Business Travel Card Account). However, if this is not possible due to circumstances beyond the control of the traveler, he/she may make and pay for the arrangements and request reimbursement. An employee may not be reimbursed for transportation expenses (tickets) prior to travel occurring except in cases where it is economically advantageous for the State and with the prior approval of his/her travel administrator.
When expenses are direct billed to the State, the traveler shall obtain and attach to the “Travel Reconciliation” Form, P1-19-4-904, receipts which detail the expense charged (airline ticket, hotel bill, vehicle rental documentation, registration confirmation) whether or not the traveler paid (out-of-pocket) some of the expenses for the trip.
Current with amendments received through February 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 006.09.1 R8-19-4-904, AR ADC 006.09.1 R8-19-4-904
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