006.09.1 R2-19-4-504. E-Commerce, Electronic Records and Signatures
AR ADC 006.09.1 R2-19-4-504Arkansas Administrative Code
Ark. Admin. Code 006.09.1 R2-19-4-504
006.09.1 R2-19-4-504. E-Commerce, Electronic Records and Signatures
ACA § 25-31-101 et seq., known as the “Arkansas Electronic Records and Signatures Act” and ACA § 25-32-101 et seq., the “Uniform Electronic Transactions Act” details the definitions and guidelines relating to the authority and the use of electronic records, signatures and transactions. Acceptance and/or disbursement by State agencies of State funds via electronic means, including Internet transactions, also referred to as electronic commerce (e-commerce) must, at a minimum, be conducted in accordance with the above referenced Arkansas Code sections, the Arkansas Shared Technical Architecture Program policies which can be viewed at http://www.techarch.state.ar.us and other applicable laws, regulations and policies contained in this Guide. E-commerce includes, but is not limited to, acceptance of credit cards and debit cards, use of purchase cards, receipt and transmittal of purchase orders and invoices.
An agency may establish additional policies and requirements, as long as the agency meets the minimum requirements contained in the Arkansas Code. For example, ACA § 19-11-222 provides for the State Procurement Director to have exclusive jurisdiction over the establishment and maintenance of an electronic commerce procurement solution, to include planning and administration, consistent with the established financial systems of the State. The Department of Finance and Administration-Office of State Procurement (OSP) maintains, on its web site, links to State procurement laws and regulations, including those applicable to e-commerce. http://www.arkansas.gov/dfa/purchasing/lawsandregs.html Electronic warrants issued in payment for goods and/or services received by the State and its agencies, boards and commissions are discussed in detail in section R1-19-4-407 of this Guide.
Vehicle tag renewals and fishing and hunting licenses can be obtained via the Internet from the Department of Finance & Administration - Revenue Division and the Arkansas Game and Fish Commission, respectively. Links to these e-commerce transactions can be found at http://www.accessarkansas.org/
Other examples of efficient use of e-commerce:
A. The State of Arkansas, Department of Human Services, Division of Child Care and Early Childhood Education, utilizes Internet billing for services provided. They have also developed guidelines for users who wish to take advantage of the conveniences and efficiencies of this type of e-commerce transaction.
Each agency director or his designee shall serve as the security officer with responsibilities including, but not limited to, designating authorized electronic signatures, controlling and continuing maintenance of the assigned signature authority and maintenance of the source documentation to support the electronic signatures and records in compliance with the Arkansas code. E-commerce transactions initiated and/or entered into by the State's agencies, boards or commissions must have terms and conditions mutually agreeable by all parties involved with the transaction(s) and shall have adequate documentation in order to provide a suitable audit trail for use by internal or external auditors of the State.
Current with amendments received through February 15, 2024. Some sections may be more current, see credit for details.
Ark. Admin. Code 006.09.1 R2-19-4-504, AR ADC 006.09.1 R2-19-4-504
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